Triggers for New Hire Webhooks Notification
Hire a new employee in HR & Payroll using one of the following processes:
- Log into HR & Payroll and manually hire an employee.
- Use Paylocity Onboarding to send Onboarding employees to Payroll.
- Hire an employee via Web Link imports.
- Use Paylocity Weblink API with a new hire request.
- When an employee record is Transferred from one company into a new Company, if the Webhook is configured for the new company, a notification will be sent
Common use cases for these Webhooks
- Creating tickets for internal systems
- Automate creation of an Active Directory user
- Automate creation of employee in downstream systems
Implementation Recommendation
Don't rely on the Webhooks notification to provide all updated information fields, instead make a call to the relevant APIs to get the latest details; in some cases, especially related to employee information, a single user triggered change may result in additional automated system changes to that data object. Calls can be made using the company and ID values provided from the notification.
Message Syntax
The message header includes the following:
| Key | Value |
|---|---|
| connection | close |
| expect | 100-continue |
| content-length | <sum of characters/rows on the json body> |
| host | <specific to connection> |
| content-type | application/json |
| Property | Type | Description | Sample |
|---|---|---|---|
| { | |||
| companyId | string | The employee's assigned company id. | "companyId": "C01", |
| companyName | string | The employee's assigned company name. | "companyName": "Garner Group", |
| employeeAddressLine1 | string | The employee's address 1 line. | "employeeAddressLine1": "1060 W Addison St", |
| employeeAddressLine2 | string | The employee's address 2 line. | "employeeAddressLine2": "", |
| employeeBadgeClockNumber | string | The employee's badge or clock number. | "employeeBadgeClockNumber": "4321", |
| employeeCity | string | The employee's city. | "employeeCity": "Chicago", |
| employeeCostCenter1 | string | The employee's first assigned cost center formatted as (Code - Description). | "employeeCostCenter1": "11 - Software Development", |
| employeeCostCenter2 | string | The employee's second assigned cost center formatted as (Code - Description). | "employeeCostCenter2": "22 - Director 2", |
| employeeCostCenter3 | string | The employee's third assigned cost center formatted as (Code - Description). | "employeeCostCenter3": "33 - Team 3", |
| employeeEEOClass | string | The employee's EEO class. | "employeeEEOClass": "Software Developer II", |
| employeeFirstName | string | The employee’s First Name. | "employeeFirstName": "Jane", |
| employeeGender | string | The employee's gender (Male, Female). | "employeeGender": "Female", |
| employeeHireDate | date-time | The employee's hire date formatted as YYYY-MM-DD. | "employeeHireDate": "2015-10-14T00:00:00Z", |
| employeeId | string | The employee's unique identifier. | "employeeId": "12345", |
| employeeJobTitle | string | The employee's job title. | "employeeJobTitle": "Software Developer", |
| employeeLastName | string | The employee’s Last Name. | "employeeLastName": "Doe", |
| employeeMaritalStatus | string | The employee's marital status (S-Single, M-Married). | "employeeMaritalStatus": "Single", |
| employeeMiddleInitial | string | The employee’s Middle Initial. | "employeeMiddleInitial": "R", |
| employeePayFrequency | string | The employee's pay frequency (A-Annual, B-Bi Weekly, D-Daily, M-Monthly, Q-Quarterly, S-Semi Monthly, W-Weekly). | "employeePayFrequency": "B", |
| employeePayType | string | The employee's pay type (Hourly or Salary) | "employeePayType": "Salary", |
| employeePosition | string | The employee's position. | "employeePosition": "?", |
| employeeState | string | The employee's two digit state code. | "employeeState": "IL", |
| employeeSupervisor | string | The supervisor's name. | "employeeSupervisor": "", |
| employeeSupervisorId | string | The employee Id of the supervisor. | "employeeSupervisorId": "15", |
| employeeType | string | The employee's type. | "employeeType": "Regular Full Time", |
| employeeWorkEMailAddress | string | The employee's Work Email address. | "employeeWorkEMailAddress": "jdoe @work.com", |
| employeeWorkPhone | string | The employee’s work phone number. | "employeeWorkPhone": "(800) 555-1212", |
| employeeZip | string | The employee's zip code. | "employeeZip": "60613", |
| employeeTaxForm | string | The employee's tax form. | "employeeTaxForm": "W2" |
| } |
Code Example
{
"companyId": "C01",
"companyName": "Garner Group",
"employeeAddressLine1": "1060 W Addison St",
"employeeAddressLine2": "",
"employeeBadgeClockNumber": "4321",
"employeeCity": "Chicago",
"employeeCostCenter1": "11 - Software Development",
"employeeCostCenter2": "22 - Director 2",
"employeeCostCenter3": "33 - Team 3",
"employeeEEOClass": "Software Developer II",
"employeeFirstName": "Jane",
"employeeGender": "Female",
"employeeHireDate": "2015-10-14T00:00:00Z",
"employeeId": "12345",
"employeeJobTitle": "Software Developer",
"employeeLastName": "Doe",
"employeeMaritalStatus": "Single",
"employeeMiddleInitial": "R",
"employeePayFrequency": "B",
"employeePayType": "Salary",
"employeePosition": "?",
"employeeState": "IL",
"employeeSupervisor": "",
"employeeSupervisorId": "15",
"employeeType": "Regular Full Time",
"employeeWorkEMailAddress": "[email protected]",
"employeeWorkPhone": "(800) 555-1212",
"employeeZip": "60613",
"employeeTaxForm": "W2"
}
Additional Information
Paylocity reserves the right to impose rate limits on the number of calls made to Paylocity APIs. If rate limits are present, a 429 response code, Too Many Requests, returns from the API.